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Collections 2008/2009

INDIVIDUALISED LEARNER RECORD

1. The Individualised Learner Record is the main data collection used by the LSC and other organisations for statistical purposes. Up to and including 2007/2008, the ILR was monitored, collected and processed by the LSC, but from 2008/2009, The Information Authority took responsibility for the ILR and the information collected within it, whilst The Data Service was established to process and disseminate that data.

ILR FILES

2. Each provider is required to submit information to the ILR, specified according to which funding stream they are in receipt of as follows:

  • Learner Responsive: Collected 5 times each year and is submitted by institutions in receipt of either 16-18 and Adult Learner Responsive funding.
  • Employer Responsive: Collected monthly.
  • Adult Safeguarded Learning (ASL): Collected 5 times each year.
  • European Social Fund (ESF): Submitted by providers in receipt of ESF and not providing data in any other returns. Collected monthly.
  • University for Industry (UfI): Collected five times each year and returned only by UfI, not individual hubs.

DATASETS

3. An ILR file contains a header, footer and four physical records or data sets for each learner. The specification for each data set can be found on the Information Authority website. Previous years ILR Specifications are available on the LSC Website The data sets contained within each file are as follows:

  • ILR Learner Dataset: There is one Learner Data Set for each learner on a programme. It contains basic information about the learner, for example, their name, date of birth, sex and ethnicity.
  • ILR Learning Aim Dataset: Each Learner Data Set is linked to one or more Learning Aim Data Sets, one for each aim the learner is following. For certain types of programme, for example Apprenticeships, the provider is required to fill out a Programme Aim Data Set, which describes the overall programme, and a sub-set relating to each aim within the programme.
  • ILR ESF Co-financing Dataset: One is submitted for each eligible aim.
  • ILR HE Dataset: One is submitted for each aim recorded as HEFCE funded or indicated as Level 4, Level 5 or HE. It is only required for the Learner Responsive and UfI collections.

4. Following the ILR collection, The Data Service convert the data into a format where it is ready for analysis. There are a number of groups of datasets produced from the data collected in the ILR:

Date last modified: 13th October 2008